Year 3 efforts included ongoing execution of deferred maintenance (DM) reduction projects (the second full year of the planned four-year repair work period), capacity building efforts undertaken through the Training and Sustainability Program (TSP), and EAMS support, buildout, and preparation for rollout.
Work Plan Execution/Projects:
Approximately fifty DM awards were made for a total of about $1.2M in design and construction contracts, with $5M of DM projects in the procurement pipeline. A number of planned and underway DM projects in USVI and the CNMI were cancelled because of hurricanes. National Environmental Policy Act (NEPA) compliance reviews continued, as well as work plan updates to keep DM projects focused on critical health and safety repair priorities.
Training and Sustainability Program:
The Year 3 TSP efforts included the following deliverable to help streamline and build resilience into facility management efforts:
EAMS Support, Buildout, and Preparation for Rollout:
Year 3 EAMS efforts included buildout to enable work order, job plan, and asset template functions and facilitate system rollout to host agencies with three primary objectives:
Year Two of Phase 3 is the first full year of an anticipated four-year project. Accomplishing the overarching objectives for Phase 3 (reducing backlog of critical health and safety repair projects and increasing local school facility management capacity) requires:
Training and Sustainability Program (TSP)
Phase 3 efforts began with data updates and prioritization to create work plans for each territory that defined work sequencing. Year 1 of Phase 3 also included strategies for implementing the energy audit and IEQ recommendations, production of an IEQ Handbook, and development and delivery of school facility planning workshops. An enterprise assessment management (EAM) system was stood up to manage work orders in the years 2-5 work period, as well as to assist facility maintenance and planning tasks. Program Managers (PMs) were hired in each territory to oversee the planned work and assist with facility management practices. Agreements were established with territory and host agency leadership to define objectives and roles, and guide the overall DMRP.
Phase 2 provided a first‐ever baseline inventory and condition assessment of the 115 insular K-12 public schools. As a result of this phase, $177 million in deferred maintenance costs were identified, which included energy conservation measures to reduce overall utility costs and increase energy security, and measures to improve indoor environmental quality (IEQ) conditions to boost student performance. The following website compiles assessment data to report deficiencies by building system, insular area, schools and buildings. The homepage provides system-level data summaries for all territories and schools.
If you would like to contribute and be a part of the effort to reduce the deferred maintenance backlog within the public school systems in the Insular Areas, please contact HHF Planners.